Vending Machine Location Agreement Template (Free Download)

A handshake deal might feel friendly, but it won't protect you when things go wrong. A location owner changes their mind. They want to increase commission mid-contract. They claim your machine damaged their property.

A simple written agreement prevents most disputes and protects both parties. Here's a template I've used and refined over years of placing machines.

Why You Need a Written Agreement

Clarity: Both parties know exactly what's expected
Protection: Legal recourse if something goes wrong
Professionalism: Shows you're a serious operator
Prevents disputes: Commission rates, responsibilities, and terms are documented

The Template

Copy this template and customize it for your business. Fill in the bracketed sections with your specific details.

Vending Machine Location Agreement

VENDING MACHINE LOCATION AGREEMENT This Agreement is entered into on [DATE] between: OPERATOR: Name: [YOUR BUSINESS NAME] Address: [YOUR ADDRESS] Phone: [YOUR PHONE] Email: [YOUR EMAIL] LOCATION OWNER: Name: [LOCATION OWNER/BUSINESS NAME] Address: [LOCATION ADDRESS] Phone: [THEIR PHONE] Email: [THEIR EMAIL] LOCATION DETAILS: Business Name: [BUSINESS NAME] Address: [FULL ADDRESS] Machine Placement: [SPECIFIC LOCATION - e.g., "Break room, first floor"] --- 1. EQUIPMENT The Operator agrees to install and maintain [NUMBER] vending machine(s) at the above location. The machine(s) remain the property of the Operator at all times. Machine Type: [SNACK/BEVERAGE/COMBO] Machine Serial #: [IF APPLICABLE] 2. TERM This Agreement begins on [START DATE] and continues for [12/24/36] months, automatically renewing for successive [12]-month periods unless either party provides [30] days written notice of termination. 3. COMMISSION The Operator agrees to pay the Location Owner a commission of [X]% of gross sales, payable [monthly/quarterly] by the [15th] of the following [month/quarter]. OR [ ] No commission. The Location Owner receives the benefit of providing vending services to employees/customers at no cost. 4. OPERATOR RESPONSIBILITIES - Install, stock, and maintain the vending machine(s) - Service the machine(s) at least [once per week / as needed] - Keep the machine(s) clean and in good working order - Maintain appropriate product variety and freshness - Provide commission payments as agreed - Maintain general liability insurance 5. LOCATION OWNER RESPONSIBILITIES - Provide adequate space and electrical outlet for the machine(s) - Allow reasonable access for servicing during business hours - Not tamper with or allow tampering of the machine(s) - Notify Operator promptly of any machine issues - Not place competing vending machines without Operator consent 6. UTILITIES The Location Owner agrees to provide electricity for the machine(s) at no charge to the Operator. 7. LIABILITY & INSURANCE The Operator maintains general liability insurance covering the vending machine(s) and operations. The Operator is not responsible for injuries or damages caused by misuse of the machine(s) or products. 8. TERMINATION Either party may terminate this Agreement with [30] days written notice. Upon termination, the Operator will remove the machine(s) within [14] days. Early termination by Location Owner without cause within the first [6] months may require reimbursement of Operator's installation costs, not to exceed $[XXX]. 9. EXCLUSIVITY [ ] This is an exclusive agreement. Location Owner agrees not to allow other vending machines on the premises during the term. [ ] This is a non-exclusive agreement. 10. MODIFICATIONS Any changes to this Agreement must be made in writing and signed by both parties. --- SIGNATURES: Operator: Signature: _______________________ Print Name: [YOUR NAME] Date: _______________________ Location Owner: Signature: _______________________ Print Name: [THEIR NAME] Title: [THEIR TITLE] Date: _______________________

Key Sections Explained

Commission

Be specific about the percentage and payment schedule. "10% of gross sales, paid monthly by the 15th" is clear. "We'll figure out commission later" is not.

Term & Termination

A 12-month initial term with 30-day notice for termination is standard. This protects your investment while giving both parties an exit if needed.

Responsibilities

Spell out who does what. You service the machine; they provide electricity. Seems obvious, but put it in writing.

Exclusivity

If you want to be the only vending operator at a location, include an exclusivity clause. Otherwise, they could bring in a competitor.

Early Termination

Protect yourself from locations that kick you out right after you've invested in setup. A small reimbursement clause discourages this.

Tips for Using This Template

Customize it. This is a starting point. Adjust terms based on your situation and local laws.
Keep it simple. A 2-page agreement is better than a 10-page one nobody reads.
Get signatures. Both parties sign, both parties get a copy.
Store it safely. Keep digital and physical copies of all agreements.
Consult a lawyer. For high-value locations or if you're unsure, have an attorney review it.

When to Skip the Contract

Honestly? Almost never. But for very small, informal placements (a friend's small business, a trial period), a simple email confirmation of terms can work. Just know you have less protection.

For any serious location—offices, manufacturing plants, gyms—always use a written agreement.

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Disclaimer

This template is provided for informational purposes only and does not constitute legal advice. Laws vary by state and country. Consult with a qualified attorney to ensure your agreements comply with local regulations and adequately protect your interests.